In this case, you should delete or archive emails to free up the space. Therefore, you will have limited storage for emails. When you have GBs of emails, the exchange server will become slow to synchronize the emails between the server and your computer. Generally, organizations use Exchange Server to send and receive emails.In addition to speed improvement, there are many other Why You Should Archive Emails in Outlook? In this article, we will explain how to archive emails in Microsoft Outlook. In order to have fast and smooth Outlook app, you need to cleanup your mailbox periodically. Managing old emails can be a daunting task if you are not organizing them properly. Over years, the size of your mailbox will grow and make the app very slow. Your browser does not support the video tag.Most of us use Microsoft Outlook as an email client for many years. Then right click or Ctrl+click on the highlighted messages, select Move and then select the local archive folder as the destination. To select all emails in a folder you can use the Edit menu and apply Select All or use CMD+A on your keyboard. To move multiple message, just highlight the message you need to move.To move an individual email right-click or Ctrl+click on the move, select the Move option then select the local archive folder as the destination.To copy mail from your inbox or other IMAP folders to the local folder you’ll just need to follow these steps: You can then rename the folder by right clicking or Ctrl+click on the new folder and selecting Rename. You can create a new folder under this heading by right-clicking or Ctrl+click on the On My Computer heading then select New Folder. In the folders list for your account in Outlook you should see a heading for folders labelled On My Computer. This guide will explain how to create a local folder within Outlook for Mac and archive messages from your IMAP mailbox to local storage on your computer. This will allow you to free up space in your mailbox without permanently deleting your messages. If your IMAP mailbox is full or starting to approach the disk space capacity you may need to archive messages by copying them to an offline location on your computer.

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